Operations Administrative Assistant

About Us:

VXI Global Solutions LLC is a leading provider of business process and IT outsourcing offering comprehensive services to its clients. Headquartered in downtown Los Angeles, VXI employs over 24,000 people around the world including locations in the U.S., Central America, Europe, China and the Philippines.

At VXI, we are guided by our Values of Excellence, Integrity, Teamwork, Agility and Inventiveness.

Teamwork: Agree on a shared vision and work together for a common goal. Treat each co-worker as a customer. Value and recognize diversity. Support and encourage communication. Learn from experiences. Reinforce ideas positively. Challenge each other professionally. Provide structure and leadership. Respect each other. Practice personal and collective accountability.

Integrity: Say what needs to be said with respect. Tell the truth. Maintain honesty in every partnership. Be prepared for full disclosure. Manage expectations realistically. Practice personal and collective accountability.

Excellence: Be the best in what we do. Provide the best product and the most innovative solutions to our customers. Strive for excellence. Hire and develop the best.

Agility: We’re responsive and receptive to ever-changing markets and technologies, and possess the flexibility to scale from start-up to enterprise size challenges.

Inventiveness: We believe in the power of curiosity and experimentation, and never stop asking if things can be better.

The Job:

The Operations Administrative Assistant provides clerical support for the Operations Floor. This includes assisting the Operations Director and Operations Managers with all administrative needs pertaining to the sales floor.

DUTIES:

· Answer phones

· Maintain and Order Office Supplies

· Create ID badges for new hires.

· Coordinate office activities (barbecues, celebrations, recognition programs, etc.)

· Work with vendors on-site (HVAC, Contractors, Vending Machines, Shredder, etc.)

· Maintain Printers/Copiers/Scanners

· Print, copy, scan, collate, staple, and prepare a variety of packets and other information

· Report issues to Client

· Promote/Drive incentives by posting flyers

· Site appearance – Post all client marketing posters, cut-outs, etc.

· Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, and budgetary and personnel requirements; implementing changes.

· Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

· Provides information by answering questions and requests.

· Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

· Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications:

3-5 Years of supporting upper level management

Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

This description portrays in general terms the type and level(s) of work performed and is not intended to be all-inclusive, nor the specific duties of any one incumbent.

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